The modern way to manage Your Workforce
Scheduling, time & attendance, HR, leave, absence, forms and automation - one platform for your business. No hardware to buy. No setup fees.
Modernise Your Staff Clock-in with Alpaka Presence
Staff clock in with their face, on any phone or tablet already in the building. No terminal to buy, no cards to lose, no buddy punching.
It feeds straight into payroll, the hours Presence records are the hours that get paid, so there's no separate timesheet to reconcile by hand.
- No hardware to buy or maintain
- No timesheets to chase or correct
- No shared logins, no buddy punching
Get started immediately with a real human to help set it up.
See how Presence worksRotas & shift planning
- How long does it take to build a rota in Alpaka?
- Minutes, not hours. Click shifts onto the grid and Alpaka checks availability and budget as you go. Then clone or template future rotas in seconds.
- How do staff see their rota?
- Instantly, in the app. No phone calls, no photos of a printout, no WhatsApp thread. And because Alpaka handles clocking too, the rota you create is the one you check attendance against.
Clock-in with Alpaka Presence
- How do staff clock in and out?
- One phone on the wall, and that's your terminal. No expensive hardware, no fobs to lose, no paper sheet to chase at the end of the week - just a device you already own doing the job.
- Can my staff still clock each other in?
- No - Alpaka takes a photo at every clock-in, so you can see who was actually stood at the terminal. Buddy punching stops being worth trying when there's a picture attached to every shift.
Simple holiday budgeting and approval
- What happens to the leave budget?
- It updates itself. Entitlement, accrual, carry-over and part-year joiners are all calculated as you go, so the balance you see is the balance that's true - no spreadsheet to reconcile at year end.
- What happens to approvals when people leave?
- Nothing. Requests can route to a role, not only a named person - so when a manager leaves or a team reshuffles, leave keeps flowing to whoever holds that position. No orphaned requests, no approval chain to rebuild.
Everything your team needs, nothing it doesn't
Rotas, clocking, leave, absence, HR records and compliance - built for teams up to 1000 and priced from £2 per person. No hardware, no setup fees, no modules to bolt on later.
Email that writes itself
Mail-merge templates pull in staff data automatically. Send to one person or a whole segment, then track opens, clicks and delivery.
Messaging
Where do staff documents live?
In Alpaka, against the person they belong to. Contracts, right-to-work, certifications - one place, not a filing cabinet and three inboxes
Documents
UK Support
Call us and a real person answers - no ticket queues, no offshore scripts. Free setup with someone who knows the product. You can even speak to the owner directly.
Your Data
Stored in the EU, encrypted, and never sold or shared. GDPR compliant from day one. You own it, you can export it, and you can delete it whenever you want.
Trusted by teams across the UK
Three plans. No surprises.
Per person, per month. The price you see is the price you pay.
Presence
Time & attendance, sorted.
£2 / person / month
Core
Full workforce management.
£3 / person / month
Complete
Communications & automation too.
£4 / person / month
Other platforms charge £16–28 per person for comparable features - some charge extra for facial recognition alone. We include it in every plan.
Why our customers stick with Alpaka
Real teams, real support, no hard sell.
Alpaka has been awesome, allowing all our employees to plan their work effectively and see where their team members are, making the team totally transparent to each other.
Amanda P
Forever Savvy
Alpaka is such a great tool since it allows for so many aspects to be controlled from only one place. While my colleagues can deal with anything timesheet-related, I can work on the digital marketing side and somehow synchronise these areas. This means that I can create email campaigns and templates, sort them, plan them and also even have an Updates page shown to everyone within the team all inside the same app.
Larisa P
Operations
I used alpaka to manage 10 remote working employees. It was very easy to use and I could see their appointments and schedules at a glance.
Edward R
Braunstone Blues
I cant recommend Alpaka enough, having worked with many systems during my career in care, i find that working with one system that amalgamates what can be three or more systems, saves so much time and resource. The user friendly and accessible formats means not only the system itself but exports are easy to navigate.
You get the owner on the phone. Phill's always on hand, and genuinely acts on suggestions as our business grows.
Mavrick F
COO Askham
I use Alpaka to manage how we schedule employees, and it's does everything you'd expect - managing hours, holidays etc. With HR software, there's always a niggle in there somewhere which makes you feel like you're compromising or having to do everything "their way" (and I've tried a few solutions over the years!) Alpaka is the first platform where I've not felt like that. That's worth five stars alone.
Adam N
CEO
Three ways to get started
Try it yourself
A 5-minute guided walkthrough of Alpaka, no setup required, no data. Best if you'd rather get hands-on before talking to anyone.
Book a live demo
Talk it through with a solution specialist - not a salesperson. Ideal if you've got specific questions or want to see how Alpaka fits your setup.
Sign up free
Start right away - no credit card, no setup fees. The quickest route if you already know what you're after.
