Staff Absence

Each member of your team has their own page for holiday, absence and time in lieu.

On the absence page you'll see there's a chart. You can set the end date of the chart and it will show you the year preceding your date. You can change the periods to days, weeks or months in the view. In this chart you'll see, for example, that Kate has had five days of sick leave in October and one day in March.

You can create a new absence event in the schedule by clicking here. Don't forget you might have several different kinds of absence as options in this list.

The five days calculated here is worth mentioning, because it's not simply what was entered. That event went into the schedule as seven days of sick leave, and yet Alpaka has worked out that, given Kate's contracted hours, only five days of sick leave should be counted on her record. You can manually change these too - we can turn those days into four, the same way you can for holiday and lieu. As we change the number of days, it not only creates an audit trail of the change and who made it, but it also adjusts the lost-time percentages for Kate, and therefore the averages across her site, her department, her manager and her permission role.

The lost-time rate is a means of measuring a team member's absence by expressing the total amount of time lost through all of their absences as a percentage of the total working days and hours in a given period. We always use the entire year leading up to the date you're observing.