Pricing

No setup fees. No Add-ons. No hidden costs.
Just simple, honest pricing.

Workforce management software for teams up to 1000
  • No payment info required
  • Easy to get started

Presence

Time & attendance, sorted.

£2 / month

£2 / person / month

  • Facial recognition clocking
  • Any phone or tablet - no hardware
  • Auto-generated timesheets
  • Payroll-ready exports
  • Staff contracts & user settings
Get started
Most popular

Core

Full workforce management.

£3 / month

£3 / person / month

Everything in Presence, plus:

  • Scheduling & rota builder
  • Annual leave & approval workflows
  • Absence tracking & reporting
  • Time in lieu (TOIL)
  • HR records & triggers
  • Document storage
  • Compliance & training
  • Event & date-triggered emails
Get started

Complete

Communications & automation too.

£4 / month

£4 / person / month

Everything in Core, plus:

  • Connected contacts
  • Email campaigns with reporting
  • Public & private HTML forms
  • Closed-loop responses & record updates
  • Automatic PDF archiving
  • Access app for visitors
  • Applicant tracking
  • AI messaging
Get started

Other platforms charge £16–28 per person for comparable features - some charge extra for facial recognition alone. We include it in every plan.

What's included in each plan

Every feature. No bolt-ons. No per-module pricing.

Feature comparison across the Presence, Core and Complete plans
Presence
£2
person / month
Core
£3
person / month
Complete
£4
person / month
Time & Attendance
Facial recognition clocking
Works on any iOS or Android device
Auto-generated timesheets
Payroll-ready exports
Scheduling & Workforce
Scheduling & rota builder
Shifts & pay grade configuration
Labour cost visibility
People Management
Annual leave & approval workflows
Absence tracking & Bradford scores
Time in lieu (TOIL)
HR records & document storage
Compliance & training expiry reminders
Free team app for messaging and schedule
Communications & Automation
Connected contacts
Applicant tracking
Email campaigns with open & click stats
Event & date-triggered automation
Online forms
Closed-loop responses & PDF archiving
Access front desk app for visitors
AI messaging
Always included
Free setup with a real person
UK-based support
GDPR compliant
LevelFT On-Demand Pay

Why our customers stick with Alpaka

Real teams, real support, no hard sell.

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Alpaka has been awesome, allowing all our employees to plan their work effectively and see where their team members are, making the team totally transparent to each other.

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Amanda P

Forever Savvy

Alpaka is such a great tool since it allows for so many aspects to be controlled from only one place. While my colleagues can deal with anything timesheet-related, I can work on the digital marketing side and somehow synchronise these areas. This means that I can create email campaigns and templates, sort them, plan them and also even have an Updates page shown to everyone within the team all inside the same app.

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Larisa P

Operations

I used alpaka to manage 10 remote working employees. It was very easy to use and I could see their appointments and schedules at a glance.

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Edward R

Braunstone Blues

I cant recommend Alpaka enough, having worked with many systems during my career in care, i find that working with one system that amalgamates what can be three or more systems, saves so much time and resource. The user friendly and accessible formats means not only the system itself but exports are easy to navigate.

You get the owner on the phone. Phill's always on hand, and genuinely acts on suggestions as our business grows.

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Mavrick F

COO Askham

I use Alpaka to manage how we schedule employees, and it's does everything you'd expect - managing hours, holidays etc. With HR software, there's always a niggle in there somewhere which makes you feel like you're compromising or having to do everything "their way" (and I've tried a few solutions over the years!) Alpaka is the first platform where I've not felt like that. That's worth five stars alone.

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Adam N

CEO

Common questions

None. You pay for the people you have, nothing else. We'll spend time with you getting the system set up - that's included.
No credit card, no 14-day rush. You get a proper trial with a real person helping you get set up. If it's not for you, your data is deleted. No hard sell.
No. Alpaka Presence runs on any phone or tablet you already own - iOS or Android. No terminals, no fingerprint scanners, no kiosks.
Yes. Start on Presence and add Core or Complete when you're ready. You only ever pay for what you use.
LevelFT integration, Sage and Stream (Wagestream) exports are included on all plans, along with many other payroll-ready export formats.
Alpaka is an independent, family-run business - entirely bootstrapped, with no investors to satisfy. We've also built the product to just work, so it needs very little support to keep running. Lower cost to build and run means a lower price for you, not a lesser product.
No. No minimum term, very low minimum headcount, no per-location fees. You pay monthly for the people you have and can cancel anytime.
You probably won't, but you can cancel your Alpaka subscription at any time by contacting support. Once your subscription is cancelled, you won't be charged again and your account will remain open for any period you've already paid for.

Three ways to get started

Try it yourself

A 5-minute guided walkthrough of Alpaka, no setup required, no data. Best if you'd rather get hands-on before talking to anyone.

Start
Book a live demo

Talk it through with a solution specialist - not a salesperson. Ideal if you've got specific questions or want to see how Alpaka fits your setup.

Demo
Sign up free

Start right away - no credit card, no setup fees. The quickest route if you already know what you're after.

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Alpaka Presence on a phone